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Administrative Assistant

Company: Knife River Construction-Northern CA Stockton Div. Department: Estimating
Location: Stockton, CA Hiring Manager: Ann M Martinez
Closing Date: 10/30/2021 at 11:59pm CDT Job Type: Full-Time
Job Summary:
This position will have primary responsibilities supporting the Estimating/Contract Administration Departments for all bidding and active contracted projects, provide accounting clerk assistance and general administrative tasks.
Minimum Qualifications:
* High School diploma or GED equivalent.
*1 to 2 years post-secondary education with a business or construction management emphasis preferred
*Must possess a valid state driver’s license and have an acceptable driving record
*Background check and pre-employment drug screening required.
Preferred Qualification
Experience in a construction company setting preferred but not required. Accounting and database software experience (JD Edwards, Access). Certified Payroll experience.

Duties and/or Responsibilities
Core Responsibilities
*Assists in the preparation, review and administration of construction contacts, agreements, subcontracts, charters and towage agreements.
*Secure all necessary approvals and adhere to standard company policy.
*Gather information in order to set up jobs on the appropriate computer systems.
*Enter contract billings.
*Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of final invoice. (Bonding, insurance, SBE, DBE, EEO, Apprenticeship program and other contract requirements.)
*Set up and maintain bid/project information into the computerized system in a timely manner.
*Submit certified payrolls (received from accounting) or other agency or government reporting required by contracts in a timely manner.
*Maintain cost accounting codes used in JD Edwards accounting system.
*Establishes and updates records of all correspondence related to contract activities.
*Maintain accurate and up to date contracts/subcontract files.
*Coordinate subcontract payments with PM and accounting.
*Other Duties as assigned.
*Work in cooperation with local and regional staff on Finance as needed.
*Perform other duties as assigned by supervisor
Physical Requirments
Position works in an office environment. Position spends a majority of time in a sitting position to enter data. May have intermittent requirements for walking, standing. Ability to lift up to 10 pounds on an occasional basis. Vision, hearing, dexterity and mental acuity are needed to complete work tasks.
How To Apply
If unable to apply online, mail completed application to:
PO Box 6099
Stockton, CA 95206-0099

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Subject to pre-employment drug testing and background check.
This Employer Participates in E-Verify (PDF). Download PDF Application (PDF)
MDU Resources Group, Inc. is an Equal Opportunity Employer/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

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